Starting
Microsoft Word
To open Microsoft Word: First click
on your "Start" button. Next click on All Programs. You will probably
need to scroll to find the Microsoft Office program menu. When you do click on
Microsoft Word this will start the program. (Note: Microsoft Word 2010 is the
most recent version released. (Feb. 19, 2012)
Alternatively, look on your Desktop
for an icon shortcut to Word, click this (or if this doesn't work,
double-click).
Basic
Rules for formatting text
To change the formatting of text,
highlight the text you wish to change and then choose your formatting options.
You may want to increase the font size, change the font color, change the font
design.
To change the formatting, including the font size, font, color, and many other
properties.
- right click on the selection and choose what you'd like
to change
- use the toolbar (1997 - 2003 versions) or
- Select the options on the Format Menu to change
Word 2010 uses tabs and ribbons to
interface (interact) with users. To change text formats, be sure you have
clicked the Home tab and are using the options found in the Font grouping.
If you change the formatting options
without any text being selected, then these options will apply to any further
text entered after that point in the document.
Parts
of Word Screen
Parts
of the Word Screen
|
Parts
|
Function
|
Title Bar
|
Displays the program name, and the
name of current document displayed or being edited.
|
Menu Bar
|
Contains the names of the command
menus currently available.
|
Standard Toolbar
|
Contain buttons that provide
shortcuts for the most commonly used Word Features, such as opening and printing
document.
|
Formatting Toolbar
|
Contains buttons and drop-down
lists that you use to modify the appearance of selected text.
|
Ruler
|
It shows the width of your text,
as well as any indents or tabs.
|
Document Window
|
Displays the documents you create
and edit.
|
Insertion Point
|
It is blinking vertical line at
the upper left corner of a new document.
|
Endmark
|
It indicates the end of the
document.
|
Scroll Bars
|
It is one of the main ways to
navigate through a document. Appear along the right side and bottom edges of
the document window. Each scroll bar contains two scroll arrows and scroll
box, which you can use to move vertically and horizontally through a
document.
|
Status Bar
|
Displays the necessary information
about the active document such as page.
|
Minimize Button
|
It is used to temporary hide word
(to shrink it to an icon on the taskbar).
|
Maximize Button
|
It is used to enlarge MS-Word to
full screen.
|
Close Button
|
It is used to exit or quit
MS-Word.
|
Entering
Text
When you start MS-Word for Windows,
you see a blank area. (This blank area is called a Normal Template). To work
effectively with Word, you must understand that every Word Document is based on
template.
- The Blinking Vertical Line that marks the insertion
point, the location where text you type will be inserted into the document
and where certain editing actions will occur.
- The horizontal line is the end-of-document marker.
There are a number of different views
available for working on the text, available on the View menu. The simplest is
the 'Normal' view, while the most complex view, but the best for working on
heavily formatted pages is the 'Print layout' view.
Menu
Structure
When you work with MS-Word for
Windows, you give it commands to instruct the program to carry out the desired
tasks. Commands are usually entered by means of menus. MS-Word for Windows has
three types of menus:
- The Main Menu is displayed in the menu bar, on the
second line of the screen.
- A Pull-down Menu is a list of commands associated with
each choice on the main menu. When you choose a command on the main menu,
its pull-down menu is displayed.
- A Context Sensitive Menu is pop-up screen when you
right-click the mouse. Wherein it shows a list of commands to work with.
Dialog
Boxes
When MS-Word for Windows needs
additional information to carry out a command, it displays a dialog box. Dialog
boxes contain a number of components, but mainly contain only some of these
components.
Components
of Dialog Box
- A dotted outline or highlight bar indicate the current
dialog box item.
- The title bar gives the name of the dialog box, which
is the command used to display the dialog box.
- A text box is used to enter and edit text information.
- A list box displays a list of items from which you can
choose. If the list is too big to display at one time, a vertical scroll
bar lets you scroll up or down the list.
- The command buttons to either confirm or cancel the
dialog box.
Working
With A Document
MS-Word is used by people with
widely varying levels of skill and experience, and there are often several
different ways to do some tasks. Most commands are available through the Menu
and sub menus. For frequently used commands, there are often iconic shortcut
buttons on the Tool bars that can be selected with the mouse. For people with
better keyboard skills or experience, there are keyboard shortcuts, often using
the Control (CTRL), Shift (SHFT) or Alternate (ALT) keys on the PC and Command
or Option keys of the Macintosh.
Create
a New Document
- Choose File ➪
New from the menu bar.
- This may ask you to select which document template to
use for the new document.
- Click the New Blank Document button of the tool bar.
- Press CTRL + N on the keyboard. (Depress and hold CTRL,
Press and release 'N')
Open
an Existing Document
- Choose File ➪
Open from the menu bar.
- Click the Open button on the toolbar.
- Press CTRL + O on the keyboard.
NOTE: Each method will show the Open
dialog box. Select the drive the file was saved on, choose the file, and click
the Open button.
Save
a Document
- Select File ➪
Save from the menu bar.
- Click the Save button on the toolbar.
- Press CTRL + S on the keyboard.
Navigate to the location where you
would like to save the document. Make a note of the drive where the document is
saved for future reference. To save an existing open document under a different
name, select 'File ➪ Save As'.
Renaming
a Document
To rename an existing, but not open,
Word document while using the program,
- Select File ➪
Open (or press CTRL + O on the keyboard) and find the file you want to
rename.
- Right-click on the document name with the mouse and
select Rename form the shortcut menu.
- Type the new name for the file and press the ENTER key.
Working
with Multiple Documents
Several documents can be opened
simultaneously if you are typing or editing multiple documents at once. All
open documents are listed under the Windows menu. The current document has
checkmark beside the filename. Select another name to view another open
document or click the button on the Windows taskbar at the bottom of the
screen.
Closing
a Document
- Selecting File ➪
Close from the menu bar
- Click the close window icon if it’s visible on the menu
bar
- Press CTRL + W or CTRL + F4 on the keyboard.
Exiting
Word
- Choose the File ➪
Exit on the menu bar.
- Click the Close button align with the title bar.
- Press ALT + F4 on the Keyboard.
